If you run a gym, studio, dance school or any business built on a class timetable (or you are a personal trainer moving into group classes), the software bill is one of the few running costs you can actually shop around on. The trouble is that every platform prices differently. Some charge by member count, some charge a flat fee plus bolt ons, some put card fees on top and some will not tell you a price until you have sat through a demo.

This guide lays out what each of the main UK platforms publishes today, what changes the price as you grow, and the extras that turn a cheap headline figure into a bigger monthly bill. The calculator below works out the real monthly cost for your own member numbers.

Our interest, stated up front. Startup Costs is published by Bright Loop Media, which also makes ClassOps, one of the platforms in this guide. ClassOps does not publish a price, so it is not ranked in the calculator, and every competitor figure below comes from that company's own pricing page, linked in the sources.

Published Prices at a Glance

PlatformPublished priceWhat changes the priceCard feesContract
GymcatchFrom £12.75 + VAT /monthOptional bolt ons at £3 + VAT each1.3% + 15p (GymcatchPay)Monthly, 1 month free
TeamUp£99 to £299 /monthActive customers per month, in bands of 100Your own Stripe account, no TeamUp fee addedMonthly, cancel any time
MindbodyFrom £89 /month per locationPlan tier and number of locationsNot publishedDepends on plan
ClubRight£99 or £179 + VAT /monthCore or Complete plan; multi site is extra1.85% + 20p; Direct Debit 40p to 45pNo contract
GlofoxQuote onlyNot publishedNot publishedNot published
ClassOpsQuote onlyQuoted on a free call; no per booking feesStripe, rate not publishedNot published

VAT matters when you compare. Gymcatch and ClubRight quote their prices plus VAT, so a VAT registered business reclaims it but a small studio below the £90,000 threshold pays the full 20% on top. TeamUp and Mindbody do not say either way on their pricing pages, so check before you sign. If you are not sure whether registering for VAT makes sense yet, it is a good question for an accountant; our guide to what an accountant costs covers the fees.

What Would You Actually Pay Each Month?

Set your own numbers. The calculator adds each platform's published plan fee to the card fees on your members' payments, for a single site.

150 members bringing in £6,750 a month.

  1. Gymcatch base plan£112/month
  2. Mindbody starting price£207/month
  3. ClubRight Core£238/month
  4. TeamUp 101 to 200£257/month

Not ranked, because they quote on a call: Glofox and ClassOps.

Card fees use each platform's published rate. *Where no rate is published (TeamUp, Mindbody) we use Stripe's standard UK card rate of 1.5% + 20p. Assumes one card payment per member per month. Plan fees are shown exactly as published: Gymcatch and ClubRight add VAT, TeamUp and Mindbody do not say. Mindbody's figure is its starting price; the plan you are offered may cost more. Gymcatch bolt ons, ClubRight add ons and TeamUp's branded app are not included.

How Gym Software Is Priced

Nearly every platform uses one of three models, and the right one for you depends far more on your member count than on the headline price.

Flat fee plus bolt ons

Gymcatch charges one low base price with unlimited customers, bookings and staff, then £3 + VAT a month for each extra feature you switch on, such as memberships, discount codes, courses or automatic reminders. It suits a new studio, because the bill barely moves as you grow. Add up the bolt ons you will actually need before you compare it with anything else: five of them takes the base price from £12.75 to £27.75 + VAT.

ClubRight works the same way at a higher price point: £99 + VAT a month for Core or £179 + VAT for Complete, with unlimited members and users on both, no set up fee and no contract. Multi site, a custom Direct Debit identity and text message bundles are paid add ons.

Priced by member count

TeamUp charges by the number of active customers each month: £99 up to 100, £139 up to 200, £179 up to 300, £209 up to 400, £249 up to 500 and £299 above that. There is no set up fee and you can run unlimited locations on one account. Your software bill rises with your success, but predictably, and you always know which band you are in.

Quote only

Glofox publishes no prices at all; its pricing page is a form that asks about your business and locations. Mindbody publishes a starting price of £89 a month per location, but its Starter, Accelerate and Ultimate plans each say "Let's talk". Quote based pricing is not automatically worse, but it means you cannot compare until you have had the sales call, so go into it knowing what the published platforms would charge you.

The Costs Behind the Headline Price

The monthly plan fee is rarely the whole bill. These are the extras worth asking about, all taken from the platforms' own pricing pages.

  • Card processing. You pay card fees whichever platform you choose; what differs is the rate. ClubRight charges 1.85% + 20p per card payment through its own payment service. Gymcatch charges 1.3% + 15p through GymcatchPay, and since 29 July 2026 adds a 0.75% platform fee if you use Stripe instead. TeamUp adds nothing on top of your own Stripe or GoCardless account. On a £45 membership, the gap between 1.3% + 15p and 1.85% + 20p is about 30p per member per month, which is £60 a month at 200 members.
  • Direct Debit. ClubRight charges 45p per collection on Core and 40p on Complete, with no fee when a payment fails. Direct Debit is usually cheaper than card for recurring memberships.
  • Your own branded app. TeamUp lists a custom branded app as an add on at $99 a month (priced in US dollars on its page). Ask every provider whether members book in an app with your name on it, and what it costs.
  • New client commission. Mindbody takes 20% of a new client's first purchase when they find you through its marketplace, capped at 30 in local currency.
  • More than one site. ClubRight's multi site head office add on is £199 + VAT a month. Mindbody prices per location. TeamUp includes unlimited locations.
  • Text messages and hardware. ClubRight's SMS bundles run from £10 to £200 + VAT a month, and its card terminal is £150 + VAT one off.
  • Leaving. Ask how you export your members, payment history and signed waivers, and whether it costs anything. Moving platforms later is far easier if your data comes with you.

What It Costs at Three Sizes

Using the same assumptions as the calculator (one card payment per member per month, 90% paying by card, Stripe's standard rate where no rate is published), here is the monthly total for a single site.

Platform80 members at £35200 members at £45450 members at £50
Gymcatch£56£145£337
TeamUp£151£297£634
Mindbody (from)£141£247£474
ClubRight£160£285£555
GlofoxQuote only
ClassOpsQuote only

Gymcatch comes out cheapest at every size, because its plan fee is low and its card rate is the lowest anyone publishes. Further down, the order changes as you grow. TeamUp beats ClubRight for a small gym, but its fee climbs with every 100 active customers while ClubRight stays at £99, so ClubRight pulls ahead by 200 members even though it charges more per card payment. By 450 members, card fees are more than three quarters of every bill except TeamUp's, which is why the card rate deserves as much attention as the plan price.

Where ClassOps Fits

ClassOps is class booking and gym management software from Bright Loop Media, the publisher of this site. It is built for class based businesses: gyms, dance schools, climbing walls, martial arts clubs and holiday clubs.

  • Pricing is a tailored quote after a free 45 minute call, with no per booking fees.
  • Members book, pay and carry their QR pass in an app under your gym's name; reception and an owner dashboard come in the same system.
  • Stripe takes card payments and renews memberships automatically, and Square, Zettle and cash payments are recorded against the same member.
  • Exporting your members, bookings, payments and waivers is free at any time.
  • Nova City Centre moved to it from Glofox and has run both of its parkour sites on ClassOps since 1 August 2026.

If you are comparing quotes, use the calculator figures above as your benchmark and ask ClassOps for its number on the same terms.

See how ClassOps is priced

Questions to Ask Before You Sign

  1. What will I pay per month at my member count today, and at double it?
  2. What is the card rate, and can I use my own Stripe or GoCardless account?
  3. Is there a fee per booking, per transaction or per new client?
  4. Are prices plus VAT?
  5. Does the member app carry my gym's name, and is that extra?
  6. Who sets the system up and moves my members across, and what does that cost?
  7. How long is the contract, and how much notice do I give to leave?
  8. Can I export all my data, including signed waivers, for free?

Frequently Asked Questions

How much does gym management software cost in the UK?

Published UK prices run from £12.75 + VAT a month for Gymcatch to £299 a month for TeamUp above 500 active customers. ClubRight is £99 or £179 + VAT a month and Mindbody starts at £89 a month per location. Glofox and ClassOps quote on a call. Card processing comes on top of every plan.

Which gym software is cheapest?

On published prices Gymcatch is cheapest at £12.75 + VAT a month with unlimited members, plus £3 + VAT for each bolt on feature. For a single site with 150 members paying £45 a month, it works out at about £112 a month including card fees.

Does Glofox publish its prices?

No. As of October 2026 the Glofox pricing page is a quote form that asks about your business and locations, with no prices shown.

How much are card fees on gym software?

It depends on the payment service. ClubRight charges 1.85% + 20p per card payment, Gymcatch charges 1.3% + 15p through GymcatchPay, and TeamUp adds no fee to your own Stripe account, where the standard UK card rate is 1.5% + 20p.

Is gym software priced plus VAT?

Gymcatch and ClubRight quote prices plus VAT. TeamUp and Mindbody do not state it on their pricing pages, so ask before signing. A business below the £90,000 VAT threshold cannot reclaim it.

How much does ClassOps cost?

ClassOps does not publish a price. You get a tailored quote after a free 45 minute call, with no per booking fees. ClassOps is made by Bright Loop Media, which also publishes Startup Costs.

Sources and Methodology

Every price in this guide was checked on the provider's own pricing page on 6 October 2026. We did not use review sites or third party price lists. Where a provider does not publish a figure, we say so rather than estimate it. Prices change, so confirm with the provider before you commit.